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CEO Hacks: App, Books, Resources & Habits

Be a more effective & efficient CEO, entrepreneur & business owner

During our I AM CEO Podcast, we ask each guest for a CEO Hack that makes them more effective and efficient. We decided to share some of our best hacks.

What are CEO Hacks? They are books, apps, habits, tools, platforms or things that we believe you should incorporate into your business that will make you more efficient, effective, or successful (and maybe save money) as a CEO, entrepreneur or business owner.

Take a look at some of the CEO Hacks that have been recommended below, check out a different CEO Hack on our daily, laser focused I AM CEO Podcast with Gresh and feel free to look through the CEO Hacks by categories or just browse the list. For CBNation members, you will find more “how-to” and deeper tricks and strategy for many of these hacks.

If you need help implementing these CEO Hacks into your organization contact Blue 16 Tech.

Lastly, don't forget to grab your free download.

– Gresh

Please note in the sake of transparency our sites do contain affiliate links that pay us a small commission at no extra cost to you. Read our Affiliate Disclaimer.

P.S. If you want to contact us or have any CEO Hacks to recommend, please let us know HERE.

Smartphone screen showing a navigation menu for CEO Hacks. Menu options include Free, Apps, Supplies, Books, Podcast, Web, Video, Deals, Habits, and Marketing.
Navy blue "ruby" logo on a white background with stylized geometric lettering.
Business Name
Long Business Description

Ruby: Never Miss Another Customer Opportunity Because You Were Busy

Business Website Address : ceohack.co/refer/ruby

What Is Ruby?

Ruby is a virtual receptionist and live answering service that helps businesses manage calls, customer inquiries, appointment scheduling, and client communication. It enables entrepreneurs to provide professional customer experiences while ensuring important calls and opportunities don't go unanswered.

Ruby: Never Miss Another Customer Opportunity Because You Were Busy

The Problem

Entrepreneurs are constantly forced to make impossible choices.

Answer the phone or finish the proposal.

Respond to a lead or attend a client meeting.

Handle customer inquiries or focus on strategic growth.

Every interruption creates a trade-off.

Yet every missed call could represent a lost customer, missed sale, referral opportunity, or important business relationship.

Many founders start by answering every call themselves. As the business grows, this becomes unsustainable. Calls interrupt productivity, distract from high-value work, and pull leaders away from activities that drive growth.

The problem is not communication.

The problem is accessibility.

Customers expect businesses to be responsive, even when business owners are busy running the company.

What Is Ruby?

Ruby is a virtual receptionist service designed to help businesses manage inbound customer communication professionally.

The service provides live call answering, customer interaction support, appointment scheduling assistance, and communication management, helping businesses maintain responsiveness without requiring founders to answer every call personally.

For entrepreneurs, Ruby creates a system that ensures opportunities are captured even when they are unavailable.

Why It Matters for Builders

Builders often become communication bottlenecks.

Customers call.

Leads reach out.

Partners contact the business.

Appointments need scheduling.

Questions require answers.

As the company grows, communication volume grows with it.

Without systems in place, founders spend increasing amounts of time managing conversations instead of leading the business.

Ruby helps solve this challenge by creating a professional communication layer between the business and its customers.

This creates leverage.

Instead of constantly reacting to incoming calls, entrepreneurs can focus on strategic priorities while maintaining a professional customer experience.

The result is improved responsiveness, better lead management, and fewer missed opportunities.

3 Practical Use Cases

Use Case #1: Capturing More Leads

Problem

Potential customers call when business owners are busy, unavailable, or outside working hours.

How Ruby Helps

Calls are answered professionally, ensuring inquiries are handled rather than missed.

Business Outcome

More captured opportunities and fewer lost leads.

Use Case #2: Supporting Service-Based Businesses

Problem

Professionals often struggle to balance client work with incoming communications.

How Ruby Helps

Customer interactions can be managed without interrupting productive work.

Business Outcome

Improved client service and greater operational efficiency.

Use Case #3: Enhancing Customer Experience

Problem

Missed calls and delayed responses create frustration and reduce customer confidence.

How Ruby Helps

Businesses maintain a responsive and professional communication experience.

Business Outcome

Stronger customer relationships and increased trust.

CEO Growth Hack

Most entrepreneurs believe growth comes from doing more.

The smartest entrepreneurs understand growth comes from protecting their focus.

Every interruption has a cost.

Every distraction reduces momentum.

Every unexpected call pulls attention away from strategic work.

The mindset shift Ruby enables is moving from availability to accessibility.

You do not need to personally answer every phone call.

You need a system that ensures every opportunity is handled professionally.

This is how Builders become Architects.

Builders respond to every interruption.

Architects create systems that manage interruptions without sacrificing growth.

The goal is not simply answering calls.

The goal is creating an operational structure that protects your time while serving your customers exceptionally well.

Key Benefits

  • Reduces missed customer opportunities
  • Improves lead capture
  • Enhances customer experience
  • Protects founder focus time
  • Supports professional communication
  • Reduces interruptions
  • Improves responsiveness
  • Creates scalable communication systems

Best For

  • Entrepreneurs
  • Founders
  • CEOs
  • Consultants
  • Coaches
  • Agency Owners
  • Professional Service Firms
  • Law Firms
  • Real Estate Professionals
  • Small Business Owners

CEO Nugget

Every missed call is a potential missed opportunity. Systems ensure opportunities are captured even when you're unavailable.

Ready to Simplify This?

If you're spending too much time answering calls, missing opportunities, or juggling customer communication while trying to grow the business, Ruby can help create a more professional communication system so you can spend more time leading the business and less time managing interruptions.

Business Website Address
The image displays the logo for Riverside, featuring a wavy line symbol followed by the word "Riverside" in bold, black capital letters.
Business Name
Business Genre
Long Business Description

Riverside: Record Professional Content Remotely Without a Studio

Business Website Address : ceohack.co/refer/riverside

What Is Riverside?

Riverside is a remote recording platform that enables creators, businesses, and teams to record high-quality audio and video content online. It is designed for podcasts, interviews, webinars, video content, and virtual productions, helping users capture professional recordings regardless of location.

Riverside: Record Professional Content Remotely Without a Studio

The Problem

Content has become one of the most valuable business assets.

Podcasts build authority.

Videos build trust.

Interviews create relationships.

Webinars generate leads.

Educational content drives engagement.

The challenge is production.

Many entrepreneurs want to create more content but face technical obstacles.

Guests are located in different cities.

Team members work remotely.

Recording quality varies.

Production becomes complicated.

Scheduling becomes difficult.

As a result, many founders delay creating content even though they understand its value.

The problem isn't having ideas.

The problem is having a reliable system to capture them.

What Is Riverside?

Riverside is a remote audio and video recording platform designed to help businesses, creators, and professionals produce high-quality content online.

The platform supports podcast recording, video interviews, virtual conversations, webinars, and content creation workflows, allowing participants to record remotely while maintaining professional production standards.

For Builders, Riverside provides an infrastructure layer that makes content creation easier, more reliable, and more scalable.

Why It Matters for Builders

Most entrepreneurs underestimate the value of conversations.

Every customer interview contains insights.

Every podcast guest creates a relationship.

Every webinar generates educational content.

Every discussion becomes intellectual property.

The issue is that content production often feels like a separate business.

Riverside helps simplify the process.

Instead of worrying about technical complexity, founders can focus on creating valuable conversations.

This creates leverage.

One conversation can become a podcast episode.

A blog post.

Social media content.

Training material.

Sales enablement content.

And future marketing assets.

The more efficiently you capture conversations, the more value you can extract from them.

3 Practical Use Cases

Use Case #1: Hosting a Business Podcast

Problem

Entrepreneurs want to build authority through podcasting but struggle with remote production quality.

How Riverside Helps

The platform provides a professional environment for recording conversations remotely.

Business Outcome

Higher-quality content and stronger audience engagement.

Use Case #2: Creating Thought Leadership Content

Problem

Founders often have valuable expertise but lack a consistent content creation system.

How Riverside Helps

Interviews, discussions, and educational content can be recorded efficiently.

Business Outcome

Increased visibility and stronger industry authority.

Use Case #3: Scaling Content Marketing

Problem

Creating enough content to support marketing efforts becomes overwhelming.

How Riverside Helps

Each recording session can generate multiple content assets.

Business Outcome

Improved content ROI and greater marketing efficiency.

CEO Growth Hack

Most entrepreneurs think content is about marketing.

The smartest entrepreneurs understand content is about asset creation.

Every conversation has value.

The question is whether that value disappears or compounds.

The mindset shift Riverside enables is moving from content production to content capture.

Instead of asking:

"How do I create more content?"

Ask:

"How do I capture more value from the conversations I'm already having?"

This is how Builders become Architects.

Builders create content one piece at a time.

Architects create systems that continuously generate content assets.

Builders focus on publishing.

Architects focus on compounding.

The businesses that dominate attention are often not creating more ideas.

They're simply capturing and distributing more of the ideas they already have.

Key Benefits

  • Supports professional remote recording
  • Simplifies podcast production
  • Improves content quality
  • Enables distributed collaboration
  • Supports thought leadership initiatives
  • Creates reusable content assets
  • Increases content marketing efficiency
  • Helps build audience trust

Best For

  • Entrepreneurs
  • Founders
  • CEOs
  • Podcasters
  • Coaches
  • Consultants
  • Agency Owners
  • Content Creators
  • Marketing Teams
  • Educators

CEO Nugget

Every valuable conversation is a potential business asset—if you have a system to capture it.

Ready to Simplify This?

If you're struggling to create professional podcasts, interviews, or video content remotely, Riverside can help create a reliable content production system so you can spend more time sharing expertise and less time managing technical challenges.

AI Transcription: https://ceohack.co/refer/riverside/ai-transcriptions

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